Graduation is an important academic tradition. Harvest Bible College takes this opportunity to celebrate and acknowledge your achievements publicly. Guests, especially relatives and friends, are warmly invited to share this celebration with you.

How to apply to graduate

Step 1: Eligibility and Notification

Students must have all results officially published for their final unit(s) of study prior to the end of December to be eligible to graduate at the next round of ceremonies.

Within 30 days of the end date of the final unit/s of study in your course, and having met all academic requirements for completion, you will receive completion information in the mail.
To be eligible for the next scheduled Graduation Ceremony, all results must be finalised and published by the end of December.

It is your responsibility as a student to ensure you have completed all the requirements for your course before you are eligible to graduate. Please refer to your Course Plan to monitor your progression through the course. This may involve checking that all Exemptions or any Credit Transfer and Recognition of Prior Learning applications have been processed for the course you are completing.

If results are outstanding you must ensure that these are confirmed as soon as possible, as this may affect the timing of your completion. Please contact Student Services staff with your queries regarding any outstanding credit/results by emailing

If you believe you have completed all course requirements and may be eligible to graduate in the next ceremony, but have not received notification from the college, please contact Student Services prior to the RSVP cutoff date for confirmation.

Graduands in debt to the College

Graduands who are in debt to Harvest Bible College may not be permitted to graduate until the debt has been cleared. Unpaid fees or fines (including all library items / fines) must be cleared prior to the end of December. If a debt is cleared later than this, the application will be automatically transferred to the next round of ceremonies for conferral. For information concerning repayment of debts, contact Harvest Accounts on 03 8799-1173, or email

Step 2: RSVP

All graduating students must RSVP, even if they are unable to attend the ceremony. The RSVP is your official notification to the college that your details are correct, and that you will or will not be attending the ceremony.

The RSVP must be returned to the college no later than Friday 3rd November 2017 to be accepted. There is a late penalty fee payable for RSVPs received after the cutoff date.
Where the RSVP has not been received by the final cutoff date, you will be deemed to be graduating in absentia, and will NOT be able to participate in the ceremony.


Step 3: Graduation

Ceremony location

Class of 2017 Graduation Ceremony

Monday 29th January 2018
7.30pm @1330

1330 Ferntree Gully Road
Scoresby VIC 3179


Ceremony timeline

Graduand arrival time – registration and gowning. Please ensure you bring your student ID card (or other photographic ID) for registration. 6:00pm
Pre-ceremony graduate briefing – all graduates must be present in the 1330 briefing room (Garden Rooms) at this time. Registration and Gowning is closed. 7:00pm
Graduation ceremony commences – doors open for guests at 7:15pm. 7:30pm
Graduation ceremony concludes – post-ceremony refreshments available for graduates, staff and guests. 9:00pm
De-registration and returning of gowns. 9:45pm

Ceremony details

When to arrive

Graduands should arrive at Harvest Bible College (1 Keith Campbell Court, Scoresby VIC) for registration and gowning at 6pm.

Graduates must then cross to 1330 (Garden Rooms) for the pre-ceremony graduate briefing by 7pm sharp.

Graduation guests are asked to arrive and be seated at 7:15pm, making their way directly to the 1330 building (1330 Ferntree Gully Road, Scoresby VIC) for a 7:30pm sharp start.

Registration and gowning

As a gift to graduating students, Harvest covers the cost of gown hire for the ceremony. Graduating students are required to provide photographic identification when signing to collect and return their gowns on the evening.

Graduands should wear smart, neat or professional clothing as a minimum dress standard*. Casual clothing such as jeans, shorts, t-shirts, thongs, bare feet and runners/sneakers are not considered appropriate attire. Please refer to the Graduation Information Guide for more information.

* The academic gowns do not cover you completely nor do they fall to the ground in length.

Graduation Information Guide

The Graduation Guide is designed to give you all the information you will need concerning this significant occasion. Please download and read this guide carefully prior to attending the ceremony.

Graduation Information Guide – Class of 2017

Academic Transcripts

An Academic Transcript is an official record of your academic history at Harvest Bible College and is signed by Registrar. It details all unit attempts and your grade for each unit. If you were enrolled in more than one course, it lists all courses and all units studied at Harvest Bible College. All students receive a free transcript when they complete their course. Your transcript confirms your progress (if requesting transcript prior to course completion) or your final qualification (when complete). You can use it to:

  • Apply for jobs
  • Support applications for scholarships or further study
  • Register with government or private bodies

Academic Transcripts include the following information:

  • Student name and ID number
  • Date of issue
  • Course and unit titles
  • Year of study and teaching period
  • Credit points
  • Marks and grades
  • Exemptions or credits
  • Grade point averages (GPA)


If you require a copy of your transcript (prior to course completion) or find that you need another copy in the future, you can apply for a transcript by completing and returning the Request for Academic Transcript form. The cost for an Academic Transcript is as listed on the Harvest fee schedule. Note: If an Academic Transcript is not needed urgently, students can wait until they have completed their course to receive one free copy as part of their Completions Pack.

Application Procedure

Complete and lodge Request for Academic Transcript form.

Processing Time

Please allow a turnaround time of up to 15 working days where you completed your studies after 1999. If you attended or completed your course before 1999, allow up to four weeks for delivery.


A testamur is the certificate you receive when you graduate. If you graduate in absentia, we will post your certificate to you after the ceremony. This takes about 2-3 weeks following the ceremony date. If you don’t receive your certificate and notify us after 12 months of ceremony, you will be charged for a replacement. Details shown on the testamur are:

  • Student Name
  • Course Name
  • Conferral date
  • College seal

Graduates often frame and display their certificates in their place of business (e.g. Teacher’s office). This provides clients with printed evidence of your qualification to work in that field.

Replacement Testamur

You can request a replacement testamur if the original is:

  • Lost
  • Damaged
  • Stolen
  • Incorrect due to a name change


The cost of replacement testamur is as listed on the Harvest fee schedule.

Application procedure

Complete and lodge Application for Replacement Testamur form.

Processing time

Signatories of this document are frequently travelling overseas, and consequently it may take up to eight weeks to complete your request for a replacement testamur.

Australian Higher Education Graduation Statement (AHEGS)

The Australian Higher Education Graduation Statement (AHEGS) is a government initiative aimed at improving the worldwide recognition of Australian qualifications. It is a statement of Academic Performance, and is also designed to provide information to potential employers and other institutions. It is only available for completed awards, and will be automatically issued with a graduating student’s Testamur and Academic Transcript. Additional copies may be requested for a fee.

The AHEGS provides information on the Completed Award (including admission requirements, credit points, structure, language of instruction and external accreditation for which graduates are eligible), the Awarding Institution, Academic Results and the Higher Education System.

What is the difference between an AHEGS and an Academic Transcript?

An Academic Transcript is a document that contains a full history of academic results for all courses that have been enrolled in, and is available at any time.  As a student progresses, the Transcript is updated to reflect this.

The AHEGS contains specific information related to an individual award and is available only upon graduation of that award. Subsequent copies will contain the same information as the original. An AHEGS will contain only completed grades; absences of leave, withdrawals before census date and units studied towards another Award will not appear.

Replacement AHEGS

You can request a replacement AHEGS.


The cost of replacement AHEGS is as listed on the Harvest fee schedule.

Application procedure

Complete and lodge Request for Replacement AHEGS form

Processing time

Please allow a turnaround time of up to 15 working days for delivery.